Managing a project is to plan, organize and monitor the development of multiple activities simultaneously. Often, even with efficient planning and a competent team with clearly defined roles, some factors are beyond control and become major barriers in the execution of daily tasks, seriously compromising the success of the project.
Among the challenges faced by project managers in fulfilling their functions can highlight some points that hinder the continuity of projects that may occur in companies of all sizes and industries as unmotivated staff, waste of time and misapplication or misuse, applications and tools.
Time management is a key element when it comes to development of projects. To optimize the work of the team, it is not allowed to waste time, is excessive in meetings or on long research. Usually developers have to deal with large volume of documents checked or query data. It is very important that all supporting material is clearly organized and easily accessible. When the employee does not find the information, you end up wasting time that could be used in another activity.
Another factor that must always be in the minds of managers is that projects are developed and managed by people and work with a team unprepared and unmotivated is extremely harmful. Keep the team focused and aligned with the communication is very important in the course of the projects. The team needs to know what is happening, if it is delayed or progressing according to schedule and see how the work of each one impacts the end result. Constant communication keeps the team more united, focused and contributes to the continuous evolution of the project.
However, care must be taken so that communication does not become a trap or unproductive. Long and very frequent meetings waste time and disrupt team. Often nothing replaces a conversation between those involved in a particular project, however, the best way to make meetings more productive is to use tools and visual elements such as charts and timelines. This means that communication is quick, yet effective.
Finally, today we are surrounded by technology, and it should be used in favor of the companies. Hand tools, software and improper decentralized information will further complicate the management and compromise data security. It is important to research and choose tools that have a focus on project management, unafraid to innovate. Another tip is to use web-based tools or cloud computing solutions which can be accessed from anywhere, at any time of the day and provide the manager a complete view of projects and continuous evolution of each activity.
Each new design challenges will appear, it is up to the task manager to plan well, have attention to detail, to promote collaboration among people, monitor the projects and suggest changes to reduce the likelihood of failures. The paper is difficult and requires a lot of control, but will surely generate good results.